Send new-hire onboarding email sequences from Gmail

An Orkeste agent runs your structured onboarding sequence from your Gmail account: welcome, pre-boarding paperwork, day-one logistics, week-one check-ins. Each email is personalized to role and location, and HR approves the batch before anything is sent.

How the workflow runs

1. Detect new hire: Agent reads new entries from your HRIS or hiring tracker.
2. Build personalized sequence: Generates a per-role, per-location sequence from your templates.
3. HR approves the plan: HR reviews the proposed sequence and edits any step before approval.
4. Send via Gmail: Each email goes out from the assigned HR Gmail account at the scheduled time.
5. Track replies: Replies are surfaced to HR with suggested follow-ups, never auto-answered.

Human-in-the-loop: The full onboarding sequence is approved by HR before any email is sent; replies are surfaced for human handling.

Works with your stack

• gmail
• google calendar
• slack

Related workflows

• Schedule candidate interviews in Google Calendar with AI agents
• Announce new hires in Slack with AI-drafted posts
• Coordinate PTO requests in Slack with AI agents

Questions about this workflow

Will hires see this comes from an automation?

No. Emails are sent from the HR person's real Gmail account, with their voice and signature.

Can it adapt by country or role?

Yes. Sequences branch on role, location and start date so a US engineer and an EU designer get different content.

What if a hire replies?

Replies are surfaced to HR with a suggested response. The agent never auto-replies on personal questions.