Schedule candidate interviews in Google Calendar with an AI agent
Interview scheduling is five emails for a thirty-minute call. Tell an Orkeste agent who to interview and with whom; it checks the interviewer's Google Calendar for the next seven days, proposes a slot and creates the event with the candidate and the interviewers once the recruiter approves.
The problem
Recruiters spend hours on calendar back-and-forth. Candidates wait, and good ones accept other offers.
How the workflow runs
Runs: When the recruiter starts it for a candidate.
Brief the agent: The recruiter gives the candidate, the role, the interviewers and the duration.
Read the calendar: The agent reads the connected Google Calendar for the next seven days.
Propose a slot: It picks a free slot that fits the rules in its briefing, such as working hours and buffers.
Approve: The event waits in Validations for the recruiter.
Create the event: The approved event is created with the candidate and the interviewers as attendees.
Confirm: Optionally, it drafts a confirmation email to the candidate, sent from Outlook or saved as a Gmail draft once approved.
No event is created before the recruiter approves the slot.
Who does what
Scheduler: Finds a slot and prepares the event.
Recruiter (human): Approves the slot before anything is sent.
What this workflow does not do
Reads the connected Google account's calendar for the next seven days only.
Does not read the candidate's calendar or negotiate by email on its own.
Outlook calendars: creates events but does not read availability.